Centric structures SharePoint migration project pricing around four engagement models fixed-price project (most common), time-and-materials, phased fixed-price, and managed service post-migration chosen to match scope clarity, program complexity, and the buyer's preferred risk allocation.
The right model depends on where the engagement starts (post-assessment scope is clear; pre-assessment scope is not), program scale, and how the buyer wants to manage cost predictability.
This guide walks each engagement model, the variables that affect final pricing, how Centric structures the engagement contractually, and how the approach compares to common SharePoint pricing patterns in the market. All specific pricing is flagged because final numbers come from the pre-migration assessment.
It is written for US buyers CIOs, IT leaders, procurement partners, finance partners evaluating Centric as a SharePoint migration partner.
Fixed-Price Project (Most Common)
Fixed-price project pricing is the most common Centric engagement model for SharePoint migrations because most engagements start post-assessment, when scope is well-defined.
The model: a fixed project price covers the defined scope, payable on milestones at phase gates (discovery, planning, execution, cutover, adoption).
The buyer gets cost predictability; Centric absorbs scope-execution risk on the agreed scope. Out-of-scope changes are handled through a documented change-request process.
Fixed-price ranges depend heavily on the migration profile and are produced after the pre-migration assessment.
Time-and-Materials
The time-and-materials engagement model fits earlier-stage or genuinely uncertain scope, typically the pre-migration assessment phase itself, customization-remediation work where the modernization plan is still emerging, or integration work where vendor dependencies create uncertainty.
The model: agreed hourly or daily rates, billed monthly against actual time, with monthly burn-rate reviews.
The buyer gets flexibility; Centric gets fair compensation for the actual work. T&M engagements often convert to fixed-price after the assessment clarifies scope.
Phased Fixed-Price
Phased fixed-price is the model that fits most large enterprise SharePoint migrations multi-quarter or multi-year programs where one large fixed price for the entire program would price in too much uncertainty, but pure T&M would not give the buyer the predictability they need.
The model: one fixed price per program phase (assessment, planning, execution wave 1, execution wave 2, etc.), with re-baselining at phase gates.
The buyer gets phase-by-phase predictability; Centric gets fair scoping for each phase.
Get a SharePoint Migration Cost Estimate
Managed Service Post-Migration
Managed service post-migration is an optional engagement model for organizations that want Centric to operate SharePoint Online support after the migration project closes.
The model: a recurring monthly or annual fee for defined support scope tier-2/3 SharePoint Online support, Power Platform support, integration maintenance, governance and adoption support. Often runs 12-24 months post-migration, sometimes extends to ongoing.
The buyer gets continuity through the highest-risk post-cutover window; Centric maintains the institutional knowledge built during the migration.
Per-User Pricing Considerations
Per-user pricing for SharePoint migration is occasionally requested but rarely the right model. The reason: SharePoint migration cost does not scale linearly with user count.
A 500-user migration with heavy customization can cost more than a 2,000-user migration with clean source. Centric does not typically quote per-user prices because they obscure the actual drivers of cost (customization, integration, content complexity).
Some buyer organizations use per-user benchmarking internally; Centric supports the conversion but the engagement itself is priced by scope, not by user count.
What Affects Final Pricing?
Final Centric SharePoint migration pricing reflects six variables.
- User count: affects training, change management, wave count but not linearly.
- Content volume: drives tooling cost, execution time, verification effort.
- Customization depth: heavy full-trust solutions, classic workflows, or InfoPath drive the largest single cost line through modernization.
- Integration footprint: each integration adds discovery, design, build, verification work.
- Regulatory and compliance complexity: regulated content adds Microsoft Purview deployment, security sign-off, and audit work.
- Timeline: compressed timelines often carry premium pricing.
Each variable is visible to the buyer in the proposal; nothing is buried.
|
Variable |
How it affects pricing |
|
User count |
Training, change management, wave count |
|
Content volume |
Tooling cost, execution time, verification |
|
Customization |
Modernization track largest single line |
|
Integration footprint |
Discovery, design, build, verification per integration |
|
Regulatory complexity |
Purview, security sign-off, audit work |
|
Timeline |
Compression premium where applicable |
How We Structure Engagements?
A typical Centric SharePoint migration engagement has a recognizable structure. Pre-migration assessment produces evidence-based scope.
The assessment output drives a fixed-price or phased-fixed-price proposal for the migration project. Phase-gate milestones (discovery sign-off, planning sign-off, wave-execution sign-off, cutover sign-off, adoption sign-off) determine billing milestones.
A change-request process handles documented scope changes. An optional managed service post-migration engagement covers operational continuity.
The structure is straightforward and matches how most US enterprise procurement teams want to buy SharePoint work.
Comparison With Common SharePoint Pricing Approaches
SharePoint migration pricing in the US market falls into several patterns. Some vendors lead with per-user pricing usually fits transactional work and obscures complexity drivers.
Some vendors lead with day-rate T&M only works for buyers with high tolerance for cost uncertainty and high internal program management capacity.
Some vendors lead with one large fixed price for the whole program prices in significant uncertainty and is often higher than fair.
Centric's default assessment first, then fixed or phased-fixed is designed for buyers who want both cost predictability and honest scoping. The model is opinionated about which questions to answer before pricing.
How to Get a Quote?
Three steps move a buyer from interest to a defensible quote.
- Request a pre-migration assessment typically 2-6 weeks depending on environment.
- Review assessment outputs with the Centric engagement team to align scope, timeline, and success criteria.
- Receive a fixed-price or phased-fixed-price proposal with milestone-based billing and clear change-request handling.
The assessment cost is the only commitment before the larger project proposal. Centric runs SharePoint Online migrations through its SharePoint migration & integration practice, as part of the broader Centric SharePoint consulting practice. General guidance, not legal or compliance advice; consult counsel and your security function on compliance scope.
Frequently Asked Questions
What is the most common engagement model?
Fixed-price project, typically scoped post-assessment. Most US mid-market buyers prefer the cost predictability; most large-enterprise buyers prefer phased-fixed-price for the same reason at program scale.
Do you offer time-and-materials?
Yes typically for the pre-migration assessment, customization remediation with evolving scope, or integration work with vendor uncertainty. Most engagements convert to fixed-price after scope clarifies.
What does the assessment cost?
Assessment pricing depends on environment scale and complexity. It is structurally a small fraction of the total program cost and is typically the only commitment before the larger project proposal.
Can we get per-user pricing?
Per-user benchmarks are available for context, but Centric prices by scope rather than by user count because scope reflects the actual cost drivers. The conversion is straightforward where the buyer organization needs it.
How are change requests handled?
A documented change-request process: written scope change, impact assessment, agreed price and timeline change, sign-off by buyer and Centric. The process is structured to be fast for routine changes.
Do you offer managed service after migration?
Yes an optional managed service post-migration engagement covers 12-24 months of operational support, often extending to ongoing as buyer requirements evolve.
Is pricing different for regulated industries?
Regulated work adds scope (Microsoft Purview deployment, security sign-off, audit) which affects pricing. The model is the same; the scope is larger.
Conclusion
Centric SharePoint migration project pricing is structured to give US buyers cost predictability without obscuring the variables that drive cost.
Four engagement models fixed-price, T&M, phased fixed-price, managed service cover the realistic ways an enterprise wants to buy SharePoint work.
The pre-migration assessment is the cheapest and most honest path to a defensible quote. All specific pricing is produced from assessment evidence rather than from templates.
